Table of Contents

 
 

Learning Objectives

 
 
  1. Understand the role of public form source parameters in data collection and automated processes.
  2. Master how to configure public forms on the HAP and set fields to receive source parameters.
  3. Learn to generate exclusive registration links for different events or channels by splicing URL parameters, realizing the automatic association between registration data and corresponding events.
 
 

Scenario Case

 
 
To improve the efficiency of event preparation and execution, MEGA Company plans to use the HAP to implement the public event registration scenario. They hope to achieve the following requirements:
  1. The company will hold multiple events and needs to generate exclusive registration links and QR codes for each event.
  2. After users click the exclusive link or scan the QR code to fill out the registration form, the form will be automatically associated with the corresponding event.
 
 

Operation Guide

 
 

Add Event Number Field

 
 
  1. Add an "Event Number" Text Field to the event registration worksheet to store the extended value of the source parameter.
 
 
 
 

Set Registration Form Source Parameters

 
  1. Enter the Public Release - Public Form Settings page. The link displayed on the page is the standard public form filling link, which has no event-related attributes. We need to continue configuring in the form settings to generate the event-exclusive registration link.
 
 
 
 
  1. In the Source Params tab of Form Settings - Publish Release Settings, select Event Number as the Text Field for recording the extended value.
 
 
 
 
  1. In the Generate Address bar, after entering the parameter, you can generate a public form link with parameters. The characteristic of a link with parameters is that the extended value is added after the standard public form filling link.
 
For example: The standard public form link is https://www.example.share.mingdao.net. Enter the event number Campaign-1, and the generated registration link with this number is https://www.example.share.mingdao.net?source=Campaign-1.
 
 
 
 
  1. Copy the link and open it in a browser. The form interface is as follows. After submitting the registration, Campaign-3 will be automatically filled into the Event Number field.
 
 
 
 
 
 

Set Exclusive Links for Event Worksheet

 
 
  1. If there are many events, we can use another method to generate exclusive links. Edit Event Registration worksheet，on the Public Release - Public Form Settings page, copy the standard link of the public form.
 
 
 
 
  1. Paste it into the Exclusive Registration Link field of the Event Worksheet, then enter the suffix ?source=Event Number. Add the Exclusive Registration QR Code field to generate the QR code.
 
 
 
 
 
 
 
 
 
However, currently, only the Event Number is available in the registration records, and there is no association with event records. We can achieve automatic association through Workflow.
 
 
 
 

Add Workflow to Automatically Associate Events

 
 
  1. Trigger the Workflow when a new record is added to the event registration worksheet and the event number is not empty.
 
 
 
 
  1. Query the Event Worksheet to find the record where the Event Number equals the Event Number filled in via exclusive public form link of Event Registration.
 
 
 
 
  1. Update the corresponding event name to the registered event field of the event registration worksheet.
 
 
 
 

Final Registration Effect

 
 
Click the exclusive link of an event in the event registration form to enter the filling interface. After submission, the Workflow will automatically associate the registration information with the event.
 
 
 
 
 
 
 
 

Hands-on Practice

 
 
Now, click the "Open the Practice App" button in the upper right corner of the page to access the hands-on application designed for this course, and start practicing!